Job Candidate Privacy Notice

Capital on Tap Ltd company number: 07959823

33 Irving Place, Suite 3009, New York, NY 10003, USA.

We are Capital on Tap (New Wave Card LP), and we are committed to protecting and respecting your privacy. This privacy notice sets out the personal information we collect when you apply for a job with us and how we treat your data.

The data we collect about you during our recruitment process​:

• Name, address, email, contact details, emergency contacts (i.e. name, relationship and home and mobile phone numbers).
• Your work and educational history 
• The country and state you’re applying from and your right to work in the US 
• Any information you provide through potential take-home tests
• Your passport or other identification and immigration information.
• Sensitive information such as government identifiers (e.g., Social Security numbers)
• Details of your current and/or desired salary and other things relating to compensation and benefits packages
• Your current notice period
• If you contact us, we may keep a record of that correspondence
• A record of your progress through any hiring process
• Details of any special needs you want us to know about, so we can make adjustments for your interview, this could include sensitive health data. 
• Our applicant tracking system is Greenhouse. This provides us with the facility to link your profile with other publicly available information about you that you have published on the internet - this may include your LinkedIn profile. You can view Greenhouse’s privacy policy here: https://www.greenhouse.io/privacy-policy 
• Details about former managers or colleagues you want us to contact as referees
• The results of your background checks from background checking agencies we work with. This will include information about criminal convictions if you have a record.

We may receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally. This may include recruitment agencies or other recruitment platforms.

At Capital on Tap, we are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, ability, national origin and all the other characteristics that make us who we are. We want to be a place where a diverse mix of talented people want to come and do their best work and most importantly feel included and that they can be their authentic selves. We welcome, consider and encourage applications from anyone that shares this passion.

In order to measure and track our progress and remain committed to our goal of having a diverse community, we would encourage you to declare how you identify. We only ever ask for this information for our diversity and inclusion monitoring and store the data in an anonymized format. All of the questions we ask are optional and will not affect your application. You don't have to share this with us and we won't consider it as part of your application. If you choose not to share this information, it won't harm your application in any way.

The data we collect may include:

• Your age
• Your racial or ethnic origin 
• Your gender identity 
• Your sexual orientation 
• If you have additional needs

Why we collect your data

Data protection laws outline that we need to have a genuine purpose or legal basis for using your personal data. At least one of the following must apply:

• Contractual duty: This is when we need the information to process your application to enter into an employment (or other) contract with you.
• Legal duty: This is when a law or regulation says we must collect the information to decide if we can enter into an employment (or other) contract with you.
• Legitimate interest: To assess your application, for research and analysis purposes and to communicate with you and third parties where appropriate. It means using data in a way that you expect us to, for a reason which is in your and/or our (or a third party’s) interest and which doesn't override your rights.

How we use your data:

We use information held about you in the following ways:

• To consider your application in respect of a role for which you have applied.
• To communicate with you in respect of the recruitment process.
• To enhance any information that we receive from you with information obtained from third-party data providers.
• To find appropriate candidates to fill our job openings.
• To conduct our background employment checks.
• To run our recruitment and promotion processes (including our applicant tracking system).
• To continuously reflect and develop our hiring practices to ensure that our processes encourage talent regardless of their background, sex, race, etc.
• We may use approved AI tools such as Google’s Gemini to transcribe interview notes, please note that this is internally hosted (private AI) and will always be cross checked by the interviewer for accuracy. 

Who we share your data with:

• Companies that help us recruit, and need to process your details. This includes recruitment agencies that help us to recruit candidates for our roles.
• Our background check provider, Zinc - https://zinc.work/privacy.pdf 
• Our applicant tracking system, Greenhouse - https://www.greenhouse.io/privacy-policy 
• Our HR system, HiBob - https://www.hibob.com/privacy/privacy-policy-end-users/ 

How we store your data:

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner.

We store your data in our applicant tracking system, Greenhouse. The data that We collect from you and process using this system may be transferred to, and stored at, a destination outside the United States. By submitting your personal data, you agree to this transfer, storing or processing of this information. Where it is necessary to send your personal information outside of the US, steps will be taken to make sure appropriate safeguards are in place to ensure the safety and privacy of your information as set out in this privacy notice.

How long we keep your data for:

We retain your personal data from your application for two years after we end the hiring process, in case we face a legal challenge about our decision.As part of your application we will ask you to confirm whether you want to be considered for other roles, if you agree we may contact you about other relevant roles.

Your rights:

Under the California Consumer Privacy Act (CCPA), and any other relevant US state privacy laws, you have a number of important rights.In summary, those include rights to:

• Right to know and access (or request a copy) the personal data we hold about you 
• Make us correct inaccurate data
• Ask us to delete, limit, block or suppress your data
• Withdraw any consent you’ve given us

Please contact ​privacy@capitalontap.com if you would like to exercise any of these rights.

How to make a complaint:

If you have a complaint about how we use your information, please email us at privacy@capitalontap.com​ and we’ll do our best to resolve your issue.

Questions?

Please email ​privacy@capitalontap.com​ if you have any questions about the content of this notice.